Production Logistics Coordinator
Company
Human Resources, Director
The
5th Avenue Theatre is one of America's leading musical theater
companies. We enrich the community we love with the art form we
love—giving the Pacific Northwest a front-row seat to original
powerhouse productions that go on to light up marquees and audiences all
the way to Broadway. From the page to the stage, we bring passion and
epic scale to every musical we create. With big talent. Bigger-than-life
productions. And did we mention dazzle? As a nonprofit theater company
and our region's largest performing arts employer, we spread the joy of
great musicals with people of all ages across our region and state.
Each
year, we reach more than 75,000 young people through our nationally
acclaimed education programs. Programs designed to develop new musicals
ensure that the next generation of great musicals will be there to tell
the stories that captivate tomorrow's audiences. On the national stage,
we are a leading voice for the power of this American art form to lift
the human spirit.
Roles
Collapse All RolesCreatives and Crew
Working with the Production Manager, the Production Logistics Coordinator supports logistics needs for all productions, events, and internal projects.
The primary role of the Production Logistics Coordinator is to facilitate the trucking and permitting for all shows and events, support rehearsal room and tech operations, personnel management, production documentation, and internal and external communication.
The 5th Avenue Theatre is a member of LORT (League of Resident Theaters), and produces on a LORT A stage, including educational performances and tours.
Uncertain whether you meet 100% of our qualifications? The 5th Avenue Theatre is committed to building an inclusive organization, and considering a broad array of candidates with diverse workplace experiences and backgrounds. If you believe you that you could excel in this role, regardless of whether you meet every requirement, we encourage you to apply.
Primary Duties and Responsibilities:
• Model and support the mission and values of The 5th Avenue Theatre.
• Attend all staff DEIA training.
• Arrange and manage trucking and permits for all 5th Avenue Theatre shows.
• Create budgets for Stage Door Security, Trucking, and permits.
• Manages Alley use and Trucking Schedules.
• Hires and manages additional traffic control for load-ins/outs
• Provide administrative support to the Production Department, including the processing of new hire paperwork, ordering supplies, etc.
• Lead rehearsal studio setup and stage management support.
• Manage house tech setup, liaising with IT and Facilities.
• Orders trash and recycling removal as needed for Production projects and facilities.
• Works with Tours on their transportation and building access needs.
• Manage service schedule for forklifts, rented trailers, arrange piano tunings.
• May assist with other duties as assigned to support departmental goals.
Work Experience:
• Training and experience in a logistics and/or operation-based role such as Stage Management, Production Management, Technical Direction.
Qualifications & Competencies:
• The ability to deliver projects and deliverables on time in a safe and efficient manner.
• Basic understanding of budgeting practices and expense tracking.
• Attention to detail and ability to keep multiple projects moving forward simultaneously while exercising good judgement.
• Strong written and verbal communication skills (English primarily).
• Some knowledge of one or more theater crafts is useful but not necessary.
• Strong working knowledge of Microsoft Office.
• Experience working with trucking companies and City Permit offices a plus.
Special Hours Requirement:
Work schedule varies and includes frequent evening and weekend hours as well as many weeks in which more than 40 hours may be required.
Physical Demands:
• Ability to perform administrative work using a computer for extended periods of time; up to 8 hours a day.
• Ability to stand and work for long periods of time on foot.
• Ability to work while seated for extended periods of time, up to 14 hours a day, in order to monitor technical rehearsals in a theater.
• Lift/move up to 25 pounds periodically.
• Required to stoop, bend and reach with arms.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job, with or without reasonable accommodation.
- Production Coordinator
- Required Skills:
- Microsoft Office Suite
- Rehearsal and Production Dates & Locations
Downtown Seattle, Washington
Compensation & Contract Details
Rate: $58,700.00 - $65,000.00 / year
Total Pay: $58,700.00 - $65,000.00 in Annual Salary
Additional: $58,700 - $65,000 annual range dependent on experience, hourly equivalent $28.22 - $31.25. This is a salaried non-exempt position eligible for overtime after 40 hours within a work week.
Key Details
Seeking talent nationwide (United States)
Additional Instructions:
To apply, please email a resume, cover letter, and three references to Fabrizio Almeida, HR Director, at falmeida@5thavenue.org. Please include Production Logistics Coordinator in the subject line. This is a rolling application process, and the position will stay open until filled.
